Office of Student Life - Special Projects Assistant - UOIT 13-430
Competition Number: UOIT 13-430
Faculty or Department: Office of Student Life
Number of Positions: 1
Position Title: Special Projects Assistant
Appointment Type: Limited term – January 2 to March 31, 2014
Rate of pay: $20.00 per hour; 35 hours per week
Posting Date: December 5, 2013
Closing Date: December 19, 2013
Reporting to the Program Manager, Mentorship and Leadership, Student Experience Centre (SEC), the Special Projects Assistant will provide research, administrative and logistical supports for the development and implementation of SEC programs (including, but not limited to: mentorship, leadership, and orientation) designed to enhance the student experience for current students.
- Supporting SEC staff and project teams through the co-ordination and execution of logistical operations related to departmental events and programs (i.e. audio-visual, catering, logistics, event forms, parking etc.);
- Administering paperwork and co-ordinating records for student volunteers and participants in the various SEC programs (i.e. attendance tracking, training completion, etc.);
- Providing support and responding to in-person, telephone and email queries making appropriate referrals as required;
- Assisting the with the data collection and maintenance of records related to SEC government funded initiatives and budgets;
- Completing administrative tasks associated with the set-up of the Peer Mentor Programs centralized structure (i.e. organizing paperwork, updating online forms, updating existing documents, etc.) leadership and orientation structures (as applicable);
- Participating in bi-weekly staff meetings and staff planning sessions to provide input on the direction of initiatives, programs and services;
- Providing minute-taking support at meetings as required; and
- Co-ordinating and implementing effective administrative procedures to ensure the efficient and appropriate distribution, file retention and security of confidential information in accordance with FIPPA.
In support of identified strategic initiatives, the Special Projects Assistant will:
- Assist in:
- Identifying appropriate student or programming needs through focus groups, best practising and thorough literature reviews;
- Preparing reports with recommendations for next steps;
- Implementing of recommendations ;
- The delivery of workshops and training sessions, and the development of new resources; and
- Performing other duties as assigned.
- Undergraduate degree required;
- Minimum of 2 years’ (professional or paraprofessional) experience planning and providing student programming in a post-secondary setting ; and
- Familiarity with student development theories and their implications on student life programming.
- Ability to develop collaborative working relationship with internal and external stakeholders;
- Integrity and the ability to maintain confidential information;
- Experience co-ordinating large-scale events;
- Ability to communicate with diverse communities and promote inclusion;
- Ability to work independently and in a collaborative team environment;
- Demonstrated strong initiative, organizational and time management skills;
- Strong judgement, flexibility and adaptability;
- Experience leading and facilitating groups;
- Experience tracking budgets using spreadsheets;
- Excellent computer skills including: Microsoft Office (Word, Excel budget spreadsheets, PowerPoint) and internet applications and Proficiency in the use of social media platforms for research, networking and communications; and
- Ability to travel to and work out of 2 locations.
The successful incumbent must be willing to work evening and weekends to support the delivery of Student Experience Centre events and programs.
How to apply:
Interested candidates should submit a cover letter and resume to firstname.lastname@example.org quoting competition UOIT 13-430 and their name in the subject line. Applications will be accepted until December 19, 2013 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
The University of Ontario Institute of Technology (UOIT) is an equal opportunity employer and welcomes applications from qualified women and men, including members of visible minorities, Aboriginal peoples and persons with disabilities