Office of the President - Policy Analyst and Compliance Officer - UOIT 13-410
Competition Number: UOIT 13-410
Faculty or Department: Office of the President
Number of Positions: 1
Position Title: Policy Analyst and Compliance Officer
Appointment Type: Continuing
Level: Professional Level 2
Posting Date: October 31, 2013
Closing Date: November 7, 2013
The Policy Analyst and Compliance Officer will report to the University Secretary and General Counsel in the Office of the President to:
- Provide analysis, conduct research and develop policies in support of the activities and interests of the Board of Governors and Academic Council. Support the development of non-academic policies for approval by the relevant governing authorities such as the Board;
- Lead the development of a records management program to effectively manage university records throughout their lifecycle;
- Lead compliance with UOIT’s responsibilities under the Freedom of Information and Protection of Privacy Act and promote protection of privacy at UOIT.
- Collaborating with other UOIT staff, coordinate the creation and regular review of non-academic university policies
- Act as a resource to the university community about non-academic university policy and guide the research and development of new policies, procedures or guidelines
- Conduct research on policies and practices across universities in support of Board and Academic Council initiatives
- Facilitate the implementation of policies as approved by the Board of Governors and Academic Council
- Develop and maintain tools for researching issues and tracking decisions over time
- Establish institutional requirements and resources such as policy, procedures, roles, record classification plans and retention schedules to ensure that the creation, maintenance and disposal of university records is consistent with the regulatory environment and is consistent with professional and legal standards
- Develop and provide records management coordination and training, advice and guidance to all students and employees who collect, maintain, use, or disclose personal information in the course of their study or work at UOIT
- Provide guidance on requesting access to records held by UOIT and respond to inquiries regarding access to information
- Respond to privacy complaints and breaches
- Develop and implement orientation and training to the university community about access and privacy management issues.
- A degree in a related field (e.g. business, public administration, library/information management) or an equivalent combination of education, training and experience
- Significant experience in the records management field
- Experience establishing and implementing effective and innovative manual and automated record management programs with paper and electronic records
- Knowledge of all aspects of records and information management as well as privacy management issues including new developments in the field of access and privacy
- A proven track record demonstrating effective leadership ability and project management skills
- Consultation and relationship management skills to provide subject matter expertise and successfully implement policies and best practices
- Ability to set priorities and initiate and manage multiple ongoing projects
- Excellent communication skills to listen to and consult with a range of internal and external stakeholders and prepare effective reports and presentations
- Team player with a willingness to pitch in and support colleagues as required.
- Strong analysis and problem solving skills
- Advanced capability with MS Office applications and related software
- Related certification such as Certified Records Manager (CRM) or Canadian Association of Professional Access and Privacy Administrators (CAPAPA) is an asset.
How to apply:
Interested candidates should submit a cover letter and resume to firstname.lastname@example.org quoting competition UOIT 13-410 and their name in the subject line. Applications will be accepted until November 7, 2013 or until a suitable candidate is found. We appreciate all applications received; however, only those candidates selected for an interview will be contacted.
The University of Ontario Institute of Technology (UOIT) is an equal opportunity employer and welcomes applications from qualified women and men, including members of visible minorities, Aboriginal peoples and persons with disabilities.