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List of Competencies

PROFESSIONAL/MANAGERIAL STAFF

CORE COMPETENCY DEFINITIONS

Service Focus

  • Adheres to the University’s Vision, Mission and Values to advance the highest quality experience.
  • Works effectively and co-operatively with all stakeholders to foster on-going mutual respect and trust.
  • Demonstrates an attitude of interest and care and approaches each situation with a positive outlook. Shows respect for the diversity of our community.
  • Anticipates and responds to the needs and concerns of others.

Communication

  • Listens and interprets verbal and non-verbal inputs in order to ensure thoughts and ideas are understood.
  • Determines what information is to be communicated, when and to whom.
  • Organizes a response based on an awareness of content and intended audience.
  • Shares information, seeks feedback from others, and provides appropriate follow-up to ensure understanding of both the message and its intent.
  • Expresses ideas respectfully and shares information in a clear and concise manner using the appropriate mode of communication.

Integrity and Accountability

  • Pursues goals, objectives and commitments in an ethical manner.
  • Meets job expectations, takes personal responsibility for outcomes and makes decisions based on sound judgment.
  • Identifies implications and works to minimize any negative effects by developing contingencies or alternatives when commitments cannot be met and involves and/or alerts those affected.
  • Uses resources (intellectual, material, time, technological) in an efficient and cost-effective manner.

Adaptability

  • Responds in an open and receptive manner to changes in the work environment or work demands.
  • Adjusts methods and approaches to effectively carry out tasks in situation of ambiguity and uncertainty. 
  • Adjusts style to respond appropriately to different and changing circumstances.
  • Responds appropriately to different personal styles to provide positive and constructive input.
  • Embraces change and demonstrates a willingness to learn new technology and processes.

Collaboration

  • Works with others and builds effective relationships to accomplish common team goals and objectives.
  • Shares ideas freely and openly. Receives input from others.
  • Recognizes when compromise is necessary while working towards consensus with a focus on outcomes which reflect the collective need.
  • Accepts responsibility for his/her role as an effective participant.

Results-oriented

  • Demonstrates an ability to focus time and effort on day-to-day goals and objectives.
  • Works towards agreed-upon goals and objectives in a timely manner.
  • Sets priorities to constructively address the specific needs of stakeholders and ensures timely delivery.
  • Stays focused and balances changing or competing priorities and responsibilities.

 

COMPLEMENTARY COMPETENCY DEFINITIONS

Planning/Organizational Skills

  • Establishes priorities to map out a course of action to achieve goals and objectives.
  • Seeks input from others on priorities and adapts work schedule to respond to changing timelines or expectations.
  • Estimates difficulty of work and timeframes accurately.
  • Takes long-term implications into account when dealing with current problems and issues.

Problem Solving

  • Identifies issues and underlying components of the situation.
  • Considers alternative solutions by weighing the potential risks and impact against the desired outcome.
  • Recommends or implements, as necessary, the best solution(s) for resolving the problem.

Initiative/Innovation

  • Generates new ideas and goes beyond the status quo.
  • Demonstrates a proactive approach to tasks without reminders or prompts. 
  • Identifies the need for unique or modified approaches to achieving results and developing solutions to problems.
  • Works independently with minimal direction or structure as appropriate for the role.
  • Takes self-motivated steps towards assuming additional challenges which benefit the broader university community.
  • Takes calculated risks and initiates actions towards a recognized benefit or advantage.

Conflict Resolution

  • Recognizes the signs of conflict and initiates appropriate action.
  • Encourages open communication in order to identify causes of conflict and to explore different perspectives and solutions.
  • Addresses conflict in a manner that respects the needs of each stakeholder and the university.
  • Recognizes when compromise is necessary and is effective in getting others to be flexible in their views.

Project Management

  • Defines the project by developing realistic and achievable work plans that include project objectives, outcomes, and key success factors.
  • Obtains and manages appropriate and necessary resources to accomplish objectives in a timely and efficient manner
  • Provides ongoing direction and support throughout the project lifecycle. Keeps stakeholders informed, and prepares contingency plans for possible roadblocks.
  • Ensures project is delivered on time, on budget, and achieves desired goals.

Delegating

  • Determines appropriateness of reassigning tasks.
  • Assigns tasks and appropriate authority based on individual skill sets while recognizing shared responsibility.
  • Acts as a coach, monitors assignments, and provides feedback and support.
  • Ensures completion of tasks in accordance with agreed specifications.

Managing and Developing Others

  • Fosters a positive, healthy, and safe work environment and motivates team members to achieve strong results while at the same time, achieving their maximum individual potential.
  • Works with staff to define and communicate performance expectations clearly and holds people accountable.
  • Evaluates performance expectations, provides appropriate coaching and mentoring to encourage staff development, and facilitates a course of action.
  • Develops factual ad logical arguments or presentations in an effort to present one’s position, point of view or opinion. Looks for the ‘win-win’ opportunities.
  • Engages staff in the decision making and planning processes where appropriate. Encourages and/or empowers staff to assume ownership of the issue or the problem at hand.

Financial Management

  • Assesses and projects accurately the financial requirements for assigned work or projects. Works within the designed budget and keeps in mind the short and long-term departmental and university requirements.
  • Considers cost implications of decisions.
  • Establishes and implements sound financial management practices and controls.
  • Exercises cost control through expense monitoring and attention to detail.
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